Your crane file and jobsite paperwork, in one link.
CraneFile keeps every crane's inspections and every operator's cards current. When the GC asks, you send one link with all of it, and it updates itself when you swap the crane or the operator.
- Setup done for you in 48 hours
- Priced per crane, unlimited users
- No contract
- ✓Annual inspection, certificate and reportexp. Mar 2027
- ✓Last three monthly inspectionsSep 30
- ✓Today's shift inspection, signed6:04 AM
- ✓Load chart for serial 2T9-0441matched
- ✓Operator certification cardexp. 2029
- ✓Operator evaluation, 1926.1427(f)on file
- !Rigger qualification, M. Chu21 days left
- ✓Certificate of insuranceexp. Jan 2027
cranefile.com/p/H7K2Q9Sent to the GC at 6:12 AMSample packet. Names, numbers and dates are made up.
Founding shops: 50% off for 12 months, paperwork loaded for you. Ten spots.
Get early access- OSHA 29 CFR 1926 Subpart CC
- NCCCO operator cards
- CraneSafe Green Sticker numbers
- WAC 296-155 Part L
- Cal/OSHA Title 8
The GC asks for the annual. Someone digs through the binder in the truck.
Most crane shops keep the paperwork in three places: a binder, a phone's camera roll and someone's inbox. Every new job means a scramble for the same eight documents, and every crane swap means doing it again.
CraneFile keeps one file per crane and one per operator, with every date watched. The packet builds itself from those files.
What's in the packet, and the rule behind each piece
The papers general contractors, plant owners and agencies ask for before your crane shows up.
| What the GC asks for | Where the rule is | How often it changes | What CraneFile does |
|---|---|---|---|
| Annual inspection certificate and the full report | 29 CFR 1926.1412(f) | Every 12 months | Holds the certificate and report, warns you 30 days out |
| Monthly inspection records | 1926.1412(e) | Monthly, kept at least 3 months | Operators fill them on the phone, the last three go in the packet |
| Shift inspection | 1926.1412(d) | Every shift | Done on the phone, works with no signal, signed and time-stamped |
| Operator certification card | 1926.1427 | Renews every 5 years | Photo of the card, expiry tracked |
| Operator evaluation by the employer | 1926.1427(f) | Per operator, per type of equipment | Simple form, kept with the operator's file |
| Rigger and signal person qualifications | 1926.1425, 1926.1428 | When the crew changes | Cards and documentation per person |
| Load chart for that machine | 1926.1417(c) | Per crane, by serial number | Stored against the serial so the right chart goes out |
| Certificate of insurance, Green Sticker number | GC and owner contracts | Yearly | Stored, dated, sent with the rest |
States can ask for more. California and Washington both do. Read the plain-English guides.
Three jobs, one file
Your operators do the inspections, CraneFile watches the dates, and the GC gets the link.
Setup is done for you
You don't type anything in. Send us what you have, in whatever shape it's in, and we load it.
Send us what you have
Photos of the binder, a box of paper, a shared drive. Whatever you've got.
We load it in 48 hours
Every crane, every operator, every expiry date. If it takes longer, your first month is free.
Operators inspect on the phone
A link, not an app. It works without signal and saves the time and signature.
The GC gets one link
Annual, monthlies, cards, load chart and insurance. Swap the crane or operator and it updates.
It warns you before something runs out
Annual due next month. An operator's card expiring in the spring. A rigger whose qualification nobody wrote down. CraneFile watches the dates and tells you while there's still time to book the inspector.
No dashboards to learn. A text or an email to whoever runs the paper, with what's due and when.
- Unit 9 annualdue Nov 14 · book the inspector
- D. Ortiz NCCCO cardexpires Feb 2 · renewal reminder sent
- Unit 14 monthlydone Sep 30
Made for the cranes small shops actually run
Truck cranes, boom trucks, rough-terrain and all-terrain machines doing commercial, plant and government work.
Keep what already works
CraneFile doesn't replace your dispatch, your accounting or your inspector. It keeps the paperwork they all depend on.
Dispatch
Whiteboard, spreadsheet or dispatch software: keep it. CraneFile only needs to know which crane and which operator are going where.
QuickBooks
Your billing stays where it is. Tickets and packets can be attached to the job.
Your inspector
Your annual inspector still does the annual. We store the certificate and report, and remind you before the next one.
Priced per crane. Everyone in the shop can use it.
No per-user fees, no contract, no setup fee.
Single
1 or 2 cranes
- Every crane's and operator's file
- Shift and monthly inspections on the phone
- Jobsite packet links
- Expiry reminders
Fleet
3 cranes and up
- Everything in Single
- $175 a month minimum
- Unlimited operators, riggers and office users
- Setup done for you
Founding shop
For the first ten crane shops
- Everything in Fleet
- A weekly call with the people building it
- Free until it is live
- No card to sign up
Questions owners ask
Is CraneFile ready to use today?
Not yet. We are building it with a small group of founding crane shops. Founding shops get their paperwork loaded by hand first, and the app as it is ready. Early access is free: no card, nothing to pay until it is live and you decide it is worth it.
Is this another OSHA inspection app?
No. Inspection apps stop at the form. CraneFile keeps the whole file for each crane and each operator current, and sends the jobsite packet to the GC as one link. Your inspector still does the annual. We just keep the paper.
Do my operators need an email address or a password?
No. Operators open a link on their phone. No app store, no email, no password to forget.
What if there's no cell signal on the job?
Shift inspections save on the phone and send when the phone finds signal again.
Does it replace my dispatch board or QuickBooks?
No. Keep your whiteboard, your dispatch software and QuickBooks. CraneFile sits beside them.
Who can see the packet link?
Only the people you send it to. You can turn a link off at any time.
How is it priced?
Per crane, with unlimited users, month to month. See the pricing page.
Plain-English guides to crane paperwork
What OSHA and the states actually require, written for the people who keep the binder.
What to Require From a Crane Subcontractor: GC Checklist
The documents a GC should collect from a crane sub before mobilization, ranked by how often 20 published GC, owner, DOT and insurer forms ask for them.
Subcontractor Prequalification for Crane Work: What's Asked
What a subcontractor prequalification form asks a crane company for, how ISNetworld-style platforms fit in, and the folder a crane shop should keep ready.
Subcontractor COI Tracking for Small GCs: A Plain Guide
What a subcontractor certificate of insurance shows, what additional insured and waiver of subrogation mean, and how a small GC tracks expirations.
Ten founding spots. Half price for a year.
Free to join. No card. Tell us how you keep your crane paperwork today and help shape what we build.